Description	Type	Amount
No credits or returns — click "+ Add Row" or let Claude detect them during extraction

Log Payment

Payment Method

Check Number

Amount Paid ($) *

Payment Date *

Memo / Notes

💳 Apply vendor credits to this payment

Selected: $0.00

Checked credits get tagged to this payment. Invoice stays paid at its full amount in AR — this just reduces what you actually write.

Detect Sub-Units in SKU Names

Scanning…

Sub-units = the count of singles inside one pack (Charmin Ultra Soft 6 Rolls → 6 rolls per bag). SKUs with no detectable count pattern aren't shown — set those manually via the SKU edit form.

🩺 Catalog Health Check

Running audit…

Auto-fixed: safe corrections already applied — re-running won't double-apply. Needs Review: ambiguous (low/high margin, no retail) — open Edit and decide. Broken: impossible data (cost > retail) — must fix manually. No Data: SKU has no invoice match yet — scan an invoice for it first.

💵 Pay Multiple Invoices

Quick select Show partially-paid

Add invoices from:

All picked vendors will be bundled under one check. Payee becomes "A / B / C\u2026".

	Invoice #	Date	Due	Status	Balance	This Check
Invoices subtotal						$0.00
− Vendor credits applied						−$0.00
− Vendor discount						−$0.00
Net check to write						$0.00

Payment Method

Check / Reference #

Payment Date *

Memo / Notes

💳 Apply vendor credits to this check

Selected: $0.00

Checked credits will be marked as applied to this check. Invoices stay at their full paid amount in AR.

Vendor gave a discount on these invoices — weekly / early-pay / bulk

Type % $

Amount

Description (optional)

Enter an amount to see the net.

Bulk SKU Import

Upload a CSV from JK Retail, a vendor price sheet, or any spreadsheet

📊

Drop your CSV here

JK Retail export, UNFI price sheet, KeHE catalog, or any CSV

Quick Templates

Column Mapping

Match your CSV columns to SKU fields

On conflict:

Importing…

✓

Import Complete

Duplicate Scanner

Finds probable duplicate SKUs and vendors using fuzzy name matching

🔀 Merge Vendors

Select 2 or more vendors to combine into one. All invoices, SKUs, and prices will be reassigned to the master vendor.

Add Invoice

Fill in the invoice details manually, or use Scan Invoice for automatic extraction

Invoice # *

Vendor *

Invoice Date *

Due Date *

Invoice Total ($) * — printed gross

Status

Credits / Returns — optional, itemized

Description	Type	Amount
No credits or returns — click "+ Add Row" to itemize

Printed Gross ($)

$0.00

Credit / Return ($)

$0.00

On-Spot Additions ($)

$0.00

Total / Check Amount

$0.00

Department(s) — tag this invoice

Grocery Produce Meat Seafood Packaged Meats Dairy & Eggs Frozen Beverages Snacks Candy Household Health & Beauty Bakery Prepared Food Café Office Expense Repairs & Maintenance

Notes / Memo

⛓ Link to another vendor

Add Standalone Credit

For credits, returns, or discounts not tied to a specific invoice — rebates, blanket discounts, vendor goodwill credits, etc.

Vendor *

Date *

Type *

Amount ($) *

Description *

What does this credit reduce?

An invoice's balanceVendor owes you back on ONE specific invoice (short-ship, damage, "re: invoice #X"). Auto-deducts when you pay that invoice — invoice #1234 becomes effectively $450 instead of $500. A check's amountWeekly discount, rebate, promo allowance — reduces the CHECK you write, not any one invoice's balance. You can still pre-tag which invoices it covers; each stays at face value in AR.

Linked Invoices (optional — pick one or many)

Pick a vendor first to see invoices

Tag this credit to one or more invoices it covers 0 selected · $0.00

Discount % of Selected (optional)

For weekly/packet discounts — auto-fills amount as % of selected invoices' total

Linked Check / Ref # (optional)

Check this credit was applied against

Notes

Log Price

Record a vendor cost for a product — automatically tracks changes over time

Product Name / Description *

UPC / Barcode

Internal SKU

Vendor *

Department

Unit (case, lb, ea…)

Vendor Cost ($) *

Retail Price ($)

Effective Date

Notes

📦

Add SKU

Scan or enter a UPC to auto-fill from product database

⏳

🏷️ Identity

Product Name *

Internal SKU

UPC (confirmed) — unit barcode

Case UPC (outer carton — Loty-style vendors)

Alias UPCs (other barcodes for same item)

PLU Code (produce/bulk)

🗂️ Classification

Department *

MetroFood OS

Module 1 · AP / Inventory

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SKU Database

Detect Sub-Units in SKU Names

🩺 Catalog Health Check

MetroFood OS

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